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Privacy Policy

Effective Date: [Insert website live data here]

1. Introduction

Webutuck Central School District ("we," "us," or "our") is committed to protecting the privacy of our students, their families, and our employees. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information in accordance with applicable New York State and federal laws, including the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA), and the New York State Education Law.   

2. Information We Collect

We collect various types of information, including:

  • Student Information: This may include, but is not limited to, name, address, date of birth, contact information, academic records, attendance records, disciplinary records, health records, special education records, and assessment results.
  • Parent/Guardian Information: This may include name, contact information, and relationship to the student.
  • Employee Information: This may include name, contact information, employment history, payroll information, and performance evaluations.
  • Website and Online Service Information: This may include IP addresses, browser type, device information, and usage data when individuals interact with our websites and online services.
  • Video and Audio Recordings: We may collect video and audio recordings for security and educational purposes, such as in school buses, hallways, and classrooms.
  • Information Collected Through Third-Party Applications: Certain educational applications and online services used by the district may collect and process student information. We strive to ensure these vendors adhere to strict privacy and security standards.

3. How We Use Information

We use the collected information for various purposes, including:

  • Providing educational services and programs.
  • Maintaining student records and facilitating communication with parents/guardians.
  • Ensuring the safety and security of our students and staff.
  • Complying with legal and regulatory obligations.
  • Improving our educational programs and services.
  • Administering employee benefits and payroll.
  • Conducting research and analysis to enhance educational outcomes.

4. Disclosure of Information

We may disclose personal information in the following circumstances:

  • To Parents/Guardians: We provide parents/guardians with access to their child's educational records as required by FERPA.
  • To Authorized School Officials: School officials with legitimate educational interests may access student records.
  • To Third-Party Service Providers: We may share information with third-party service providers who assist us in providing educational services, subject to strict confidentiality agreements.
  • To Government Agencies: We may disclose information to government agencies as required by law or for reporting purposes.
  • In Response to Legal Process: We may disclose information in response to a subpoena, court order, or other legal process.
  • In Cases of Emergency: We may disclose information to protect the health or safety of students or staff.
  • To other schools: When a student transfers, records may be sent to the new school.

5. Data Security

We implement reasonable and appropriate security measures to protect personal information from unauthorized access, use, or disclosure. These measures include:   

  • Physical security measures, such as restricted access to facilities.   
  • Technical security measures, such as firewalls, encryption, and intrusion detection systems.
  • Administrative security measures, such as employee training and data access controls.   

6. FERPA Rights

Parents/guardians and eligible students (students who are 18 years or older) have certain rights under FERPA, including:

  • The right to inspect and review the student's education records.
  • The right to request the correction of inaccurate or misleading information in the student's education records.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with FERPA.   
  • The right to provide written consent before the school district discloses personally identifiable information from the student's education records, except as permitted by FERPA.   

7. COPPA Compliance

When collecting personal information from children under the age of 13, we comply with COPPA. We obtain verifiable parental consent before collecting, using, or disclosing such information, except as permitted by COPPA.

8. Website and Online Services

Our websites and online services may use cookies and other tracking technologies to collect information about user activity. We may use this information to improve our online services and personalize user experiences.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our website and notify parents/guardians and employees as required by law.   

10. Contact Information

If you have any questions or concerns about this Privacy Policy, please contact:

Webutuck Director of Techonology: 845-373-4100 x 5508

11. New York State Specifics

  • We adhere to the New York State Education Law, including regulations concerning student data privacy and security.
  • We follow the guidelines provided by the New York State Education Department regarding the use of student data.
  • We ensure that any third party contractors that we use, that have access to student data, are in compliance with NY State Ed law 2-d.
  • We will notify parents and eligible students of their rights under NY State Ed Law 2-d.